WLUSC TRAVEL PROGRAM REFUND POLICY
In response to the government mandates pertaining to COVID-19, WLUSC has implemented a specific refund policy to address uncertainty in relation to its fees for the current season.
In the event that any part of the current season is unable to take place as a result of measures on COVID-19 mandated by the state of PA, WLUSC will refund its fees ("Club Fees") proportional to the part of the season that does not take place. In such an event, this paragraph will supersede the provisions below, which will otherwise remain in full force and effect. Due to the contagious nature of COVID-19, players and families accept the risk of potential exposure when attending WLUSC events. In the event that a team has a positive exposure and is required to quarantine, there will be no refunds to families for any events missed during the quarantine time.
Registration Fee ($250) is not refundable and not transferable and is a one-time payment.
The payment of the fee is an acknowledgment by the player's family that they are bound to a financial commitment of the $700 player development fee to be paid in 2 separate payments, in September and January of the following year.
In the event that WLUSC accepts a $250 registration fee, but is ultimately unable to host the team and/or produce a playing opportunity for the player, the registration fee will be refunded in full, back on the original form of payment.
Player Development Fees ($700) are not refundable and covers the entire soccer year (10 months, September 1 to June 30) and paid in two installments (September and January. UPDATE: September and February).
The payment of the registration fee is a commitment by the player's family to pay the entire $700 fee for the full soccer year.
No refunds, partial or full, will be made to players who choose not to participate at any point after registration for any reason, including players suspended by WLUSC.
The only exceptions are related to the player's health and relocation (see details below).
Should a family wish to remove their child from WLUSC, their full financial commitment to making all payments will not change. WLUSC will not refund any monies under any circumstance, and, in order to bring the relationship to a timely conclusion, will charge all outstanding monies in full, no later than 10 (ten) days of the family notifying club of their intent to leave WLUSC. During this time, the player will be removed from team rosters allowing all parties to pursue alternate opportunities, provided all prior obligations (financial or otherwise) are met both to the Club and the team.
Coaches and managers of a given team are permitted to make all decisions on training, leagues, games, tournaments, strategy, and play as it relates to the team and its individual players. The family agrees that these decisions are made by the professional club staff and that any disagreement or difference of opinion is not cause for a refund of any kind, nor will it reflect any kind of breach of obligation by WLUSC.
"Team fees" are independent of and in addition to "Club Fees". Team fees are wholly set, collected, and managed by the coaches/managers of each team (NOT the Club administration) and vary between teams. Any circumstances related to COVID-19, injury/illness, or relocation and potential refunds are at the discretion of the team administration.
This commitment is presented in writing for transparency, in order for the parents to freely choose whether or not to enter into it. In agreeing to join WLUSC, the family:
acknowledges the necessity for such policies given that WLUSC may have difficulty replacing any player who leaves mid-year and understands the unexpected financial burden on the remaining team families who would have to cover the deficit in funds; and
agrees electronically to all payments for the entire year; and
waives electronically their right to later cancel their authorization for these charges.
INJURY/ILLNESS AND RELOCATION REFUND REQUESTS
In the event that a player is injured (or is diagnosed with a life-threatening illness) during the season and cannot play or practice for the remainder of the season, the Board may consider providing a partial refund. Families must submit a written request with a physician's note to the registrar.
In the event that a family relocates out of the geographical area of WLUSC play during the season the Board may consider a partial refund. Families must submit a written request to the registrar.
Please note that refundable amounts are time-sensitive, as costs accrue to the Club for services provided to the team based on player headcount each month. Consequently, the refundable amount will be affected by the date you request the refund, not the date of the incident or event.